We are seeking a highly organized and detail-oriented individual to join our team as an Office Administrator. As the backbone of our office operations, the Office Administrator will play a key role in managing administrative tasks, coordinating schedules, and ensuring the overall efficiency of our workplace.
If you possess excellent organizational and communication skills, thrive in a dynamic environment, and are adept at multitasking, we invite you to apply for this essential position.
Job details
- Location: Burnaby, BC
- Salary: 28.90 hourly / 40 hours per week
- Terms of employment Permanent employment: Full time
- Start date: Starts as soon as possible
- Vacancies 1
- Verified
Overview
Languages
English
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Responsibilities:
- Administrative Support:
- Provide comprehensive administrative support, including handling correspondence, managing files, and maintaining office supplies.
- Assist in drafting and proofreading documents, reports, and internal communications.
- Scheduling and Coordination:
- Manage and optimize executive calendars, schedule meetings, and coordinate appointments.
- Arrange and organize travel arrangements and accommodations for team members when necessary.
- Communication Management:
- Serve as a point of contact for internal and external stakeholders, managing incoming calls, emails, and inquiries.
- Facilitate effective communication within the office and coordinate with other departments as needed.
- Office Efficiency:
- Streamline office procedures, implement organizational systems, and ensure resources are efficiently utilized.
- Identify areas for improvement and contribute to the development and implementation of office policies and procedures.
- Technology Utilization:
- Proficiently use office software such as word processing, spreadsheets, and presentation tools.
- Familiarity with project management and scheduling software to enhance organizational efficiency.
- Team Collaboration:
- Foster a collaborative and positive work environment by coordinating team-building activities and events.
- Support department heads in facilitating effective teamwork and communication.
- Problem-Solving:
- Address and resolve operational issues promptly, collaborating with team members to find practical solutions.
- Identify areas for improvement and proactively implement changes to enhance overall efficiency.
- Records Management:
- Maintain accurate and organized records, both electronic and physical, ensuring compliance with data protection regulations.
- Assist in archiving and retrieving documents as needed.
Requirements:
- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Excellent organizational, multitasking, and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office suite and other relevant office software.
- Problem-solving aptitude with a proactive approach to challenges.
- High level of attention to detail and accuracy.
- Bachelor’s degree in Business Administration or a related field is preferred.
Benefits:
- Competitive salary
- Health and dental insurance
- Retirement savings plan
- Opportunities for professional development
- Collaborative and inclusive work environment
Tasks
- Review, evaluate and implement new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Oversee and co-ordinate office administrative procedures
Who can apply to this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada.
- Other candidates with or without a valid Canadian work permit.
How to apply
By email
By mail
4445 Lougheed Highway suite 800Burnaby, BCV5C 0E4
Advertised until
2024-03-04
FAQs
1. What does an office administrator do?
Office administrators play a crucial role in coordinating and overseeing various administrative functions within an office. This includes managing schedules, handling communications, and ensuring the office operates efficiently.
2. What skills are crucial for a successful office administrator?
Key skills include organizational abilities, excellent communication, time management, problem-solving, attention to detail, and proficiency in office software. The ability to multitask and adapt to changing priorities is also essential.
3. How does an office administrator manage schedules and appointments?
Office administrators use scheduling tools, calendars, and communication systems to organize and coordinate appointments, meetings, and deadlines. They prioritize tasks and ensure that schedules are optimized.
4. What is the role of an office administrator in handling communications?
Office administrators are responsible for managing incoming calls, emails, and other communications. They may draft and proofread documents, handle correspondence, and serve as a point of contact for both internal and external stakeholders.
5. How do office administrators contribute to office efficiency?
By streamlining processes, managing resources effectively, and implementing organizational systems, office administrators enhance overall office efficiency. They play a pivotal role in creating a well-organized and productive work environment.
6. What challenges do office administrators face in their role?
Common challenges include managing tight deadlines, handling multiple tasks simultaneously, and addressing unexpected issues. Effective problem-solving and adaptability are crucial skills in overcoming these challenges.
7. How does an office administrator contribute to team collaboration?
Office administrators facilitate teamwork by coordinating meetings, managing communication channels, and ensuring that resources are available when needed. They may also assist in organizing team-building activities and events.